Agentic employee

Hire an AI colleague with a job description.

An agentic AI employee takes a defined workload off your team: mail, documents, research, presentations and deadlines. It works on its own, keeps a record of every step, and sends nothing outside without your instruction.

Book a discovery call See what it does
  • Every step logged
  • Made to measure
  • Cloud, Azure or on-premise

Day oneIt introduces itself to the team

Illustrative example. All names and details are invented.

What it is

A member of your team that happens to be software.

It has a name, an email address and a place in the org chart.

What it is not: a chat window that forgets you when you close it.

Every agentic employee runs on Vesper, our own architecture for agentic AI systems.

01
A role
It has a job description: executive assistant, project coordinator, back office, research assistant. It is set up for that job, with your templates and your way of working.
02
Permissions
You decide who may give it work, what it may read, where it may write and whom it may answer. Code checks these limits. They are not left to good manners.
03
A manager
Every agent has an owner, who decides what it does and for whom, and an administrator, who looks after the technical side.
04
Memory
It keeps a file on every project and private notes on how each person likes to work. A week later it still knows what is open and who owes what.
05
Works alone, hands over decisions
You send a task and return to your own work. It reads, drafts, typesets and checks by itself. Where something is missing, it picks a sensible default and tells you, so you can overrule it. You get the result and a short list of what only a person should decide.
Where you talk to it

Write to it as you would to a colleague.

Start by email and follow up in chat. It is the same agent with the same memory.

EmailIn every deployment

Send a task, forward a thread or copy it in.

It answers in the same thread. It can have several addresses and answers from the one you wrote to. It runs on a standard mailbox or on Microsoft 365.

  • Forward a thread and say “handle this” or “explain this”.
  • Put it in copy to keep it informed. It takes note and stays quiet unless someone gives it a direct task.
  • It works from the attachments you send: Word files, PDFs and photos from your phone.
ChatOptional module

Ask a quick question from your phone.

Send a message, a photo or a file and get the answer in the same chat, on phone and desktop. On longer jobs it shows that it is working and sends short progress notes.

  • Voice messages: record instead of typing. It works from the transcript and reads back the names, numbers and dates that matter.
  • End-to-end encrypted: the chat server cannot read your messages or files. Only the people in the room and the agent can.
  • A closed server with accounts by invitation only, not a public messenger.
  • In a group room it listens and stays silent until someone addresses it.

Voice messages are answered in text. The audio goes to a speech-to-text service for transcription, which is why the module is optional.

One colleague, several channels

Ask in chat for the details by email, or in an email for a message in chat. It does both and confirms in one line. On request we can add a branded web app for phone and desktop.

What it does

The work it takes off your desk.

A quick question gets a quick answer. Work that someone will sign or send on gets care, checks and a critical read before it reaches you.

Forwarded mail, handled

Forward a thread and get either a short account of what is wanted from you, or the finished outputs with a draft reply in your voice.

Documents in your template

Offers, reports, letters and briefing notes come back typeset in your company template, as PDF, and as Word when someone needs to edit. Each revision is a new numbered version.

Presentations

Slide decks in your template: outline first, then slides, with separate templates for different brands or institutions.

Research with sources

It searches the web, states its sources and separates what is verified from what is uncertain.

Scientific writing

It searches open scholarly databases, removes duplicates and screens the results with counts you can report. From a draft idea to a typeset PDF in the journal’s style.

Reminders and follow-ups

“Remind me in a week” or “every morning at seven”. When the other side promises something by Friday, it comes back to you on Saturday morning.

Calendar

It reads your agenda, finds events, and adds or changes them on your instruction, also from a forwarded email.

Optional module

Recordings to text

Send a recording of a meeting and get a transcript to work from.

Optional module

Your own procedures

Say “learn this” and it keeps your way of doing a recurring task, for your tasks only.

Also Scheduled work at a set time Mailings on your instruction, each person separately Work for several people at once Website upkeep, set up with you Thesis reviews for academics, set up with you Custom skills by arrangement
How it remembers

Colleagues who never lose the thread.

Every topic is a project with a status, a journal, the files and the full history of messages from all channels. A week later it knows what is open, what was sent and to whom.

  • Filed by content: each message goes to the right project by what it is about, not by the subject line.
  • Personal context: how each person wants to be addressed, which language to answer in and what their standing preferences are.
  • Company knowledge: the owner says “from now on, always…” and the rule applies to everyone it serves.
  • Private stays private: what one person tells it without others in copy is not passed on.
Use cases by role

Ten job descriptions it can take.

Each role rests on the same capabilities. What changes is whom it serves, what it produces and what it leaves to you.

Executive assistant Project coordinator Back office assistant Research assistant Assistant to an academic Sales support and offers Grant administration Front desk Website caretaker Writing and language

Executive assistant

Serves: a director, founder or partner with more mail and meetings than hours.

What it does

  • Takes a forwarded thread and returns either “this is what they want from you” or the finished outputs with a draft reply in your voice.
  • Reads your agenda, finds free slots and puts events in the calendar from a forwarded invitation.
  • Prepares a briefing note for tomorrow’s meeting, typeset in the company template.
  • Keeps your follow-ups: “remind me on Thursday”, “come back to me if they have not answered in a week”.

Leaves to you

What goes to people outside, every decision and every signature.

Set-upEmailCalendar, optional moduleYour company template

Project coordinator

Serves: a project lead and a small team running several projects side by side.

What it does

  • Keeps a file on every project: status, journal, files, and the full history of messages from email and chat.
  • Answers “where are we with X?” a week later without being briefed again.
  • Turns a meeting recording into a transcript and then into minutes with action points.
  • Watches promised deadlines and comes back to you the day after one passes, with a draft chaser ready.

Leaves to you

Priorities, changes of deadlines, and the decision to chase people outside the team.

Set-upEmail and chatRecordings to text, optional module

Back office assistant for a small company

Serves: an owner and several colleagues who share one administrative assistant.

What it does

  • Produces offers, reports and letters in the company template for whoever asks.
  • Keeps each colleague’s projects and private notes separate. A colleague sees only their own work.
  • Learns personal procedures: “when I send you an invoice, record it like this”.
  • Sends a mailing to all colleagues, each separately, when the owner asks for it.

Leaves to you

Who is on the team and what rights they have, approvals, and anything addressed to people outside the company.

Set-upEmailYour company templatesOne queue and private notes per person

Research assistant

Serves: a researcher or a research team preparing an article or a review.

What it does

  • Proposes search queries and searches open scholarly databases.
  • Merges and de-duplicates the results and screens them against your criteria, with the counts a methods section needs.
  • Drafts the article with figures and tables and typesets it in the journal’s style.
  • Checks citations against the real sources and marks what it could not verify.

Leaves to you

The research question, the judgement on what the evidence means, authorship and submission.

Set-upOpen scholarly databasesLicensed databases with your institution’s keys

Assistant to an academic

Serves: a lecturer, supervisor or head of department.

What it does

  • Reads a whole thesis and sends numbered findings, proposed grades and three questions for the defence.
  • Writes the final review from the findings you selected, in your school’s form, as Word and PDF.
  • Builds lecture and conference decks in the faculty template.
  • Keeps course and committee paperwork in projects and reminds you of deadlines.

Leaves to you

Which findings count, the final grade, and everything said to the student. The agent never writes to the student.

Set-upThesis reviews, set up with youYour school’s forms and templates

Sales support and offers

Serves: an owner or sales lead who writes offers between meetings.

What it does

  • Turns notes or a forwarded inquiry into an offer in the company template, with prices marked as with or without VAT.
  • Sends version 2 after your comments and keeps version 1.
  • Builds the client deck in the same visual style.
  • Comes back to you a few working days after the offer went out, with a polite follow-up drafted.

Leaves to you

Price and terms, negotiation, and sending to the client. It sends to the client only when you tell it to in so many words.

Set-upYour company templateCosting by your own formula, custom skill by arrangementCRM connection, custom integration by arrangement

Grant and project administration

Serves: a research office, a principal investigator or a project manager.

What it does

  • Keeps one project per grant, with its history, files and open points.
  • Fills the documents in the funder’s own template instead of the company one.
  • Gathers literature and sources for the background section, with the sources stated.
  • Reminds you of reporting dates and of what partners promised to deliver.

Leaves to you

The budget, the content decisions, signatures and the submission itself. The agent does not log in to external portals.

Set-upEmailThe funder’s templates

Front desk of a practice or an office

Serves: a small practice or office where staff need to tell the public about changes quickly.

What it does

  • Takes a message from a member of staff (“we are closed on Friday”) and updates the notice on the website.
  • Confirms the exact new wording and keeps the previous one, so it can be restored.
  • Publishes a notice on a set date and takes it down again on another.
  • Asks one question when the request is unclear, and changes nothing until it is answered.

Leaves to you

The wording, and everything on the website beyond the notice, which only the owner can order. The agent does not answer the public and does not touch client or patient records.

Set-upWebsite notice, set up with youA delegated right for named staff

Website caretaker

Serves: an owner of a company website who wants small changes done the same day.

What it does

  • Changes a text or a file on the website on the owner’s instruction.
  • Backs up the previous version before every change and checks the result after upload.
  • Logs who asked for what and when.
  • Schedules a change for a set date.

Leaves to you

What gets published and how it looks.

Set-upFile-based websites, set up with youContent management systems, custom integration by arrangement

Writing and language assistant

Serves: a professional who writes in a language that is not their first, or who wants every message to read well.

What it does

  • Rewrites your draft emails and messages in correct, natural language and in your tone.
  • Prepares documents and background notes, and looks up the facts you need.
  • Takes voice messages on the go and answers in text.
  • Keeps your calendar and your daily reminders.

Leaves to you

Sending. In this set-up external communication is switched off: you always get a ready text and send it yourself.

Set-upExternal communication switched offVoice messages and calendar, optional modules

Need more than one?

Each agent has data of its own and a manager of its own. Agents can sit on one email thread with their people: each takes note of what concerns its person and files it. A person is always in the loop, and an agent’s message is information, never an order.

A night shift

Five tasks in the evening. One decision in the morning.

You hand over the work before you leave. In the morning you get an overview: what is done, where it is, and what waits for you.

  • Every step logged
  • Nothing sent outside without your instruction

The agent does not start conversations on its own. The 06:30 check and the 07:00 overview are recurring tasks its manager asked for.

Example Nora · Project coordinator · night shift

  1. Five tasks received from Laura by email and chat

    Queued

  2. Recording of the steering meeting transcribed

    Done

    Minutes with nine action points saved as PDF.

  3. Briefing note for Thursday’s meeting

    Done

    Typeset in the company template.

  4. Literature search for the grant annex

    Done

    Open databases searched, duplicates removed, screening table saved in the project.

  5. Deck for Monday’s board meeting

    Done

    Eleven slides in the company template, checked slide by slide.

  6. Scheduled check: today’s calendar read

    Done

    Two overlapping meetings found.

  7. Reply to the venue drafted in your voice

    Needs you

    Not sent: messages to people outside wait for your word.

  8. Morning overview sent to Laura

    Sent

    5 done · 1 for you

Control and security

You set the limits. Code enforces them.

The safeguards protect against mistakes and misuse in normal operation. People stay accountable, and the record shows who asked for what.

Known senders only

It reacts only to people on its list. Mail from anyone else is ignored.

Consent before anything goes out

It never writes to anyone on its own initiative. A third party gets a message only on an explicit instruction in your current message.

Limits enforced in code

Whom it may answer, what it may read and where it may write. Checks, not polite requests. A user cannot reach another person’s project.

Roles and delegated rights

Owner, administrator and users each see and may do a different set of things. The owner can grant one person a named right, such as the calendar or one website, and take it back.

A record of every step

Every incoming and outgoing message is kept in the project in full. Anything sent outside the thread is logged for the administrator.

Separated data and a vault

Each client has an instance of its own, and data are never shared between agents. Passwords and keys live in an encrypted vault.

Also Internal-only mode: it hands you a ready text and you send it yourself Supervisor copy of outgoing email Change reports for the administrator Usage caps and a monthly usage report Encrypted backups, with restores tested No changes to its own setup without approval If a task fails, the sender is told
Deployment

An instance of your own, where your data allows.

Your agent has a memory, rules, templates and a vault of its own. Nothing is shared with other clients.

Default

Cloud

Leading cloud models by default, on an instance set up for your organisation.

When your data calls for it

Microsoft Azure

For organisations that keep their data in Microsoft Azure. Scoped with you in the audit.

When your data calls for it

Your own servers

Fully on-premise, on your own hardware. Scoped with you in the audit.

Made to measure

Name, tone, language, form of address, templates and skills are set for your organisation.

The model can be replaced

Memory and rules are kept outside the model, so the model can change without the agent losing what it knows.

Run and supported by us

Every agent runs on the same core. Fixes and new features reach every client automatically and are included in the monthly fee. Your memory, rules and templates stay as they are.

Start small, add people

The owner adds a colleague with one instruction, and the newcomer gets a short welcome message.

What it connects to

  • Microsoft 365 mailThe agent works from a mailbox in your tenant, with access to that one mailbox only.Standard
  • Microsoft 365 calendar and filesIt acts as the person who asked, with that person’s rights and nothing more. Invitations go out only after confirmation, and it does not delete or move files.Set up with you
  • Other calendarsA calendar that speaks the standard calendar protocol is connected directly.Optional module
  • Web hostingFor file-based websites, with the access details kept in the vault.Set up with you
  • Scholarly databasesOpen sources work out of the box. Licensed ones work with your institution’s keys.Set up with you
  • Other systemsCRM, ERP, document management and anything else your work runs on can be connected as a custom integration.By arrangement
How we introduce it

From an audit to a colleague on the team.

Five steps. The audit gives you a timeline and a business case before anything is built.

01
Audit
We map how the work flows today and pick the first workload worth handing over. You leave with a ranked list, a budget and a business case.
02
Role and permissions
Together we write the job description: whom the agent works for, what it may read and write, whom it may answer, which channels it uses, and which templates and skills it needs. We also decide whether it may write to people outside the company at all.
03
Pilot
A separate instance goes live for a small group. Before handover we test the limits with you: an unknown sender is ignored, a colleague cannot see another person’s project, and nothing goes outside without an instruction.
04
Training on the agent
Your people learn how to brief it, what to expect back, how to teach it their own procedures and how the owner delegates rights.
05
Operation and support
We run it, monitor it and keep it updated. As the role grows, we add people, skills and integrations.
FAQ

Questions we hear first.

Where is our data?

Each client gets a separate instance with its own storage, memory and vault. Projects, message history, attachments and contacts stay on that instance and are never shared with another client’s agent.

To do the work, the content of a task is processed by the language model chosen for your deployment. If you switch on voice messages, the audio is sent to a speech-to-text service; this is optional. Where the servers and the model run is agreed in the audit: cloud, Microsoft Azure or your own hardware.

Which models does it use?

Leading cloud models by default. Microsoft Azure or fully on-premise when your data calls for it. The agent’s memory and rules are kept outside the model, so the model can be replaced without the agent losing what it knows.

What does it not do?
  • It does not write to anyone on its own initiative. A third party gets a message only on your explicit instruction.
  • It does not react to strangers. Mail from people who are not on its list is ignored.
  • It does not read your whole inbox. It works on what you send, forward or copy to it.
  • It does not log in to websites or buy anything.
  • It does not change its own setup or your data without being asked.
  • It does not make phone calls. Voice messages are answered in text.
  • It does not take orders from other agents.
  • It does not make your decisions. It prepares them.

We also do not build systems intended to design, optimise or acquire harmful chemical, biological or nuclear capability.

Which languages does it work in?

We work mainly in Czech and English, and our agents handle almost any language your business runs on. Each person can tell the agent which language to answer in. Voice messages are transcribed in the language spoken.

How is it different from a chatbot?

A chatbot answers in a window and forgets. An agentic employee has an address, a role and a manager. It takes a task and works on it unattended. It produces files in your templates, keeps a memory of every project, follows up on deadlines, and works within limits that code enforces. It leaves a record you can read afterwards.

Who is accountable for what it does?

People are, and the system is built that way. Every agent has an owner, who decides what it does and for whom, and an administrator. The agent prepares and drafts. Anything addressed to people outside the conversation goes out only when an authorised person says so, and the record shows who asked for what and what was sent. We are responsible for running, updating and supporting the agent, as agreed in your contract.

How long does it take to get started?

It depends on the role. We begin with an audit and then run a pilot with one role, a small group of people and the channels they already use. The audit gives you a timeline and a business case before anything is built.

What does it cost?

The price has three parts: a one-off set-up package, a monthly fee for running, support and updates, and the language model. You pay the model provider directly on your own account, without any margin from us, and you see what you spend. The amount depends on the role, the number of people the agent serves, the integrations and where it runs. You get a priced proposal after the audit.

Book a discovery call

Let’s find the first task to hand over.

A 30-minute call. You describe how the work flows today; we tell you honestly where AI would help and where it would not.

Book a discovery call Everything else we build

Or write to [email protected]